Upload documents
Drag files in or photograph receipts with your phone. Calio accepts each file only once.
Bookkeeping for Swiss SMEs
Upload your documents.
Upload your documents.
Your books, prepared.
Calio reads invoices, receipts and bank statements and prepares the entries, but nothing is posted unless you approve it.
- Swiss SME chart of accounts
- VAT (MWST) return prepared
- QR references checked
- Approval before every entry
Features
What needs doing between the receipt and the month-end close
Calio does the legwork, such as typing in amounts or listing missing bank statements, and shows you where you need to decide.
Proposed entries
You see the document and reasoning behind each proposal before you approve it.
Missing documents at a glance
Month by month, you see which bank statements or payroll documents are still missing.
Receivables & dunning
Open invoices by age. Reminders come as drafts — you send them.
Payables & due dates
You see what falls due soon. If a supplier gives a different IBAN, a warning appears.
Prepare payments
Calio creates the payment file, and you release the payments in your e-banking.
Balance sheet & income statement
Computed from posted entries, with the previous period alongside. Print or export as CSV.
An assistant for your questions
Ask in your own words. The answer is based on your company's data.
How it works
From signing up to your first approval
Open an account
Company, country, your name, e-mail, password, consent — your workspace is ready. Set the fiscal year and VAT status in the settings.
Upload documents
Upload whatever piled up during the month, as PDFs or phone photos. Calio recognises the document type and proposes the entries.
Review & approve
You go through the proposals and approve or reject each one. What is still waiting for you is under “Today”.
Control
Calio prepares the work, you decide
Four rules are built into Calio, and they apply in every plan.
- No money moves without you Calio never triggers a payment and is not connected to any bank. You upload the prepared payment file to your own e-banking and release it there.
- Every entry needs to be approved The person who recorded an entry cannot approve it while someone else in the same Calio account is allowed to. If debits and credits do not balance, Calio does not accept the entry.
- Traceable The history shows the most recent changes, and the last few steps can be undone. Posted entries are reversed, never deleted.
- Separate from other customers Every Calio account has its own workspace. No other customer sees what you upload and post there.
Who it’s for
For every business that has books to keep
Any industry: retail, services, hospitality, trades or associations.
Sole proprietorsNo more collecting paper — upload, review, done.
GmbH & AGReceivables, payables, payroll entries and VAT in one place.
AssociationsThe treasurer uploads the receipts and skips the typing.
Fiduciary & Family OfficeSeveral clients, each with its own books.
Pricing
The plans differ only in volume
Try it free until launch, no credit card. Introductory prices apply from launch.
Solo
Sole proprietorships, self-employed and associations
CHF 24/ month
CHF 288 billed yearly
- 50 documents per month
- 1 company
- All features included
Recommended
SME
GmbH and AG with ongoing bookkeeping
CHF 74/ month
CHF 888 billed yearly
- 250 documents per month
- Up to 3 companies
- All features included
Fiduciary & Family Office
For fiduciaries and family offices with many clients
CHF 166/ month
CHF 1’992 billed yearly
- 1’000 documents per month
- Up to 30 companies
- All features included
Custom
More clients, custom requirements
On request
Priced by scope
- Documents as agreed
- Companies as agreed
- All features included
In every plan:
Document captureEntry proposalsMissing documents
Open itemsReminders as draftsDue datesPayment files
Balance sheet & income statementAssistant
Introductory prices. Calio is not subject to VAT, so none is charged. No setup fee.
- Developed in Switzerland
- Data stored in SwitzerlandStorage and backups with Infomaniak in Switzerland; our AI provider handles the automatic reading of documents. See the privacy policy (German).
FAQ
Frequently asked questions
Do I need bookkeeping knowledge?
You should be able to read a document and an entry. You do not need professional training. Calio gives its reasoning for every proposal and shows what is still missing. If something is unclear, Calio hands the document back to you for review with a note instead of guessing. Responsibility for every approval and for your books stays with you, though.
Which files can I upload?
PDFs and photos (JPG, PNG), bank statements as camt XML, plus Excel and CSV lists from your previous software (chart of accounts, customers, open items, balances). Each file can be up to 200 MB. If you upload the same file a second time, Calio recognises it and rejects it.
Photograph paper documents straight from your phone, including multi-page ones: the pages become one PDF. Calio also reads TIFF files from a scanner. If you upload an e-mail saved as an .eml file, Calio unpacks it: the attachments become documents of their own, and the message itself is kept as evidence. You can also upload Word documents, Outlook messages (.msg) and ZIP archives; they are stored, but not read. HEIC files are stored, but come back to you for review with a note.
Calio does not replace the legally required retention of your documents — that remains your responsibility.
Can Calio trigger payments?
No, deliberately not. Calio never moves money and is not connected to any bank. From your open supplier invoices Calio creates a payment file (pain.001 to Swiss Payment Standards). You upload it to your e-banking and release the payments there yourself.
The file covers payments in CHF or EUR to accounts in Switzerland and Liechtenstein, and EUR transfers to SEPA countries. Invoices in other currencies appear in the list but do not go into the file. If a supplier's bank details change, you confirm them first. An invoice counts as paid only once you confirm the payment. If a later bank statement shows the payment, Calio proposes the match.
Does Calio file the VAT return?
No. Calio computes the return from the entries you have approved and shows the reconciliation. Reviewing, approving and filing it are up to you.
Does Calio post entries on its own?
Calio creates drafts, and nothing is posted until you approve it. A posted entry stays in the books and is corrected with a reversing entry.
Can I manage several companies?
Yes, depending on the plan. In your Calio account you set up each company as a client of its own. Every document and entry belongs to exactly one client.
What happens after the trial?
The trial ends by itself and costs nothing. Without a subscription you can still view your data, but no longer upload or change anything. The data is kept for at least 90 days.
Can other customers see my data?
No. Every company that signs up gets its own workspace. Once signed in, you see only your company's data.
More answers, sorted by topic: Help & support
Start with last month's invoices and receipts
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